Budget planning tool for multi-site companies

The international hotel chain Motel One plan company-wide training programmes across multiple sites and regions.

Budget planning was complex: training days, accommodation costs, daily rates, external trainer fees, and location-specific occupancy rates had to be considered and consolidated. Manual calculation was prone to errors and offered no central transparency over the overall cost structure.

The aim was the development of a Excel-based budget planning tools, which automatically calculates all training costs and aggregates them across multiple locations.

We developed a powerful Excel tool for training budget planning with multi-location calculation, which includes the following functions:

• Collection and planning of Training days per site and region

• Automatic calculation of Overnight and Day Packages

• Consideration location-specific utilisation rates

• Management of external trainer costs with individual daily rates

• Central aggregation of all cost items in a total budget overview

• Intelligent data validation to prevent errors

• Protected worksheets for structured and secure use

• Fully automatic calculation routines without manual intervention

Today, Motel One has transparent, cross-location budget planning for training measures. Cost developments are traceable at any time, planning errors are systematically minimised, and decisions can be made on a consolidated data basis.

The budget calculation has been significantly accelerated and professionalised – with increased planning security at the same time.